Follow module

This E-Toolbox module is suited for registering and managing the projects of the company related to EHS and tasks arising from legal obligations.

 

 

 

How does the Follow module work?

Responsibilities and deadlines can be added to each task, so the list of open and closed tasks can be displayed sorted by person or group of persons.

The program offers:

>         Implications assigned to legislations on a law or even paragraph level (Think!Legal submodule)

>         Preparation of a legislation audit checklist based on requirements and/or tasks (Think!Legal submodule)

>         Recording of tasks arising from legislation, official decisions and audits

>         Entering repetitive tasks, issues

>         Projects generated from tasks; follow-up with the projects and tasks

>         Handling the documents related to authorization

>         Setting up management dashboards

>         E-mail notifications of tasks related to users

>         Setting up permissions and functionality for users, sites and organisation

>         Can handle legislative updates and follow up of changes in requirements

 

Related services

The installation of the software is connected with theoretical and practical training.

Continuous support is provided in order to manage the problems which may occur during the use of the software, as well as for satisfying the demands for development.

 

ADVANTAGES, savings

>         Less administration, easy and clear task management

>         Reducing the risks arising from legal requirements

>         With queries, the execution of tasks can be followed

>         With the templates, projects are generated easily

>         Schedules can be made

>         Reminders can be set for deadlines

>         All projects and related tasks of the company can be followed up

>         Monitoring the workflow and progress of any non-conformities

 

How does the modul work?

Business case:

1. A new regulation comes out, there is a new legal requirement

2. A responsible person creates a task as a related item and sends it to an employee. The task is to be checked, that all processes in the factory are legally compliant

3. After the checking process a closing document is created.

4. The document will be uploaded and categorized in the system

5. If the document has an expiration date, the software warns for the upcoming deadline

 

1.1 Legislation (Think!Legal)

Function: To register laws and regulations. Add relating information such as: the basic data of the law or regulation, amending acts and modifications, and whether the given legislation applies to the company.

denkstatt is offering the content and implications of the law and an audit questionare as an automatic update service in Austria, Hungary, Slovakia and Romania.

thinklegallaw

 

It is possible to assign the relevant laws and implications to a company and site.

thinklegallaw2

 

After opening the law, you can only see those implications which are relevant for the given site and you can also get a brief summary of the content of the law.

thinklegalquestionaire

The implications are connected to questions, which can be used to assess the conformity of the given site, by answering them periodically and confirming the fulfillment of the given requirement.

With this concept a much more flexible and precise legislation management is possible, which in most cases takes even less time with the content support of denkstatt.

1.2 Documents

Function: To store the basic information about the documents.

Documents can be categorized into three groups based on their “direction”: incoming, outgoing and internal.

When adding a document, the category needs to be defined first.
Besides the basic information about the document (type, responsible person, registration number, deadline),

further information can be added such as: date of receipt, filing, forwarding and other actions; most important items of the document.

Tasks, projects and other documents can be attached as well

Add new document

ÜK6

Add the details of the document. The expiration date of the document will be listed in the 1.0 Todo list.

ÜK7

2.1 Project

Function: To register company projects with basic information such as: project name, connected tasks,

description of task, allocated resources, responsible person, and status.

ÜK8

2.2 Tasks

Function: To register tasks which are independent from any project.

Add new task

ÜK9